IMMICASEImmigration Case Management. Simplified.
The all-in-one platform for Canadian RCICs: CRM, case workflows, official IRCC form auto-fill, Stripe billing, a multilingual client portal, and an optional AI suite — secured with client-side encrypted client-side encryption. Works fully without AI.
Sign up in 2 minutes. Full access for 14 days. No credit card, no sales call required.
An estimated 75% of immigration firms still run on email and spreadsheets
An estimated 2% of Canadian immigration professionals use purpose-built software. The rest piece together Excel, Google Drive, QuickBooks, and their inbox — creating compliance gaps, missed deadlines, and lost clients.
0%
Use email + spreadsheets
0%
Use generic CRMs
0%
Use legal practice software
0%
Use purpose-built tools
Everything your immigration practice needs in one platform
Purpose-built for the Canadian immigration workflow. From the first client consultation to final IRCC issuance, Immicase keeps your practice organized, compliant, and efficient.
IRCC Milestone Tracking
15 configurable milestones across 9 immigration streams. Visual progress bars, priority levels, consultant assignment, IRCC file number tracking, and closure reasons — all at a glance.
Lead Pipeline & CRM
Built-in 7-stage sales funnel with Kanban and list views. Track lead sources, follow-up dates, and convert prospects to clients with one click — document checklists auto-populate.
Document Management
Auto-generated checklists per stream with 6-status tracking. Customizable templates, file uploads with version control, expiry date alerts, and firm-level storage quotas.
Video Consultations
Built-in video calls powered by LiveKit. Manage availability, let clients self-book, and conduct consultations with screen sharing — no Zoom or Calendly needed.
Invoicing & Stripe Payments
Professional invoices with auto-generated numbers and tax calculation. Connect your Stripe account to send Pay Now links. PDF generation, payment tracking, and collection rate KPIs.
Client Portal & Secure Uploads
Give clients read-only access to their case progress. Send time-limited secure upload links for document collection — no login required. Separate portal authentication.
Retainer Agreements
CICC-compliant templates with 10 required sections and merge fields. Milestone-based fee structures, lifecycle tracking, and PDF generation built right in.
IRCC Form Auto-Fill
Fill official IRCC forms from one client profile. Deterministic — no AI inference. PDF and XML output. Growing form library.
KriftAI — Optional AI Suite
7 AI assistants, each toggled independently. Document analysis, drafting, eligibility, submissions. Human-in-the-loop — every output RCIC-reviewed. $29/mo add-on.
Client-Side Encryption
Passport and UCI numbers encrypted in the browser — never sent to our servers in plaintext. 5 roles, 18 permissions, row-level security, and an immutable audit log.
Free PDF Merge & Compress Tool
Merge PDFs and compress to IRCC's 4 MB limit. 100% client-side — no signup required.
How Immicase works
Get started in minutes. Immicase is designed to fit naturally into the way Canadian immigration professionals already work.
Add your client
Enter client details, select the immigration stream, and Immicase automatically generates the appropriate document checklist and milestone timeline tailored to the IRCC process for that stream.
Track the full IRCC lifecycle
Move cases through each milestone from intake to issuance. Upload documents, log communications, assign tasks to team members, and let automated alerts keep you ahead of every deadline.
Stay compliant, stay organized
Maintain a complete audit trail of every action, generate invoices, and have instant visibility across your entire caseload. Built for RCIC compliance from day one.
Built for every immigration stream
Immicase comes pre-configured with stream-specific document checklists, milestone timelines, and processing-time estimates for all major IRCC immigration programs. Whether your firm handles Express Entry applications or complex family sponsorship cases, Immicase adapts to your needs.
0+ Canadian immigration professionals. One platform.
Whether you are a solo RCIC or part of a large immigration law firm, Immicase adapts to your practice. Canada targets 485,000+ new immigrants annually — your tools should keep up.
Solo Practitioners
You handle every case yourself. Immicase replaces your spreadsheets, calendar reminders, and scattered documents with one platform — for less than the cost of a single billable hour per month.
Built for solo RCICsSmall Firms
Your team is growing but your tools aren't. Immicase gives your consultants shared visibility, task assignments, and role-based access without compromising case isolation.
Built for small firmsMid-size Firms
Compliance at scale requires more than good intentions. Immicase gives you immutable audit trails, workload analytics, and the ability to produce complete records in minutes for CICC audits.
Built for mid-size firmsLaw Firms
Your immigration department handles hundreds of cases. You need enterprise security, granular permissions, multi-firm architecture, and Stripe-powered billing at scale.
Built for law firmsIRCC is going digital. We digitize your practice with you.
A new IRCC case management platform, one online portal replacing many, mandatory two-factor sign-in, and a tightened CICC framework — all landing on Canadian practices at once. Immicase does not hand you a login and wish you luck. We run the transition alongside you.
- Free digital readiness review — written summary of your gaps, yours to keep
- We migrate your paper files, spreadsheets, and drives into structured case records
- Milestones, checklists, and roles configured around the streams you actually practise
- Live team training and a staged client portal rollout, at your pace
- Ongoing plain-language updates every time IRCC or CICC changes the rules
What is changing at IRCC
GCMS is being replaced
A reported $827M+ program is retiring the legacy case system for a new Case Management Platform. Statuses and data practitioners see will change.
One portal instead of many
IRCC's single-window online account is live for visitor visas with a reported 123,000+ users and is expanding across lines of business.
Mandatory GCKey two-factor
Multi-factor sign-in is becoming mandatory across a reported 1.2M+ active files. Shared firm logins stop being workable.
Digital documents and an AI strategy
Digital visas are replacing physical counterfoils, and IRCC published its first departmental AI strategy in February 2026.
CICC's 2026 overhaul
A tightened framework with penalties reported up to $50,000 and six-year client file retention, with explicit technology expectations.
Security and compliance you can trust
Immigration firms handle sensitive personal information every day. Immicase is built from the ground up with security, privacy, and regulatory compliance as foundational requirements — not afterthoughts.
Canadian Data Hosting
All data is stored exclusively in Canadian data centres. Aligned with PIPEDA and provincial privacy legislation. Your clients' sensitive information never leaves Canada.
Role-Based Access Control
Granular permissions ensure team members only access what they need. Five distinct roles from Owner to Auditor provide the right level of access for every team member in your firm.
Immutable Audit Trail
Every action is permanently recorded with timestamps and user attribution. Meet RCIC record-keeping requirements and be audit-ready at all times.
Designed with SOC 2 Principles
Infrastructure designed with SOC 2 Type II principles including encryption at rest and in transit, access controls, and continuous monitoring.
Ready to modernize your immigration practice?
Join the growing number of Canadian immigration firms using Immicase to manage cases more efficiently, meet IRCC deadlines, and stay RCIC-compliant.
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